Crisis Management Workbook for School Administrators

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CRISIS
   MANAGEMENT WORKBOOK
          Fairfax County Public Schools




The Office of Safety and Security
Revised October 14, 2015 to include:

Clarification of acceptable school Off-Site Evacuation Locations (pages 21-23, 32
and 36).
Table of Contents

Table of Contents.................................................................................................. 2
Section 1- Base Plan ............................................................................................ 4
  Introduction ....................................................................................................... 4
  Purpose ............................................................................................................. 5
  Goals ................................................................................................................. 5
  Authorities and References ............................................................................... 5
  Policy ................................................................................................................. 6
  Scope ................................................................................................................ 6
  Concept of Operations ...................................................................................... 8
  Crisis Management Team (CMT) ...................................................................... 8
  Incident Command System (ICS) ...................................................................... 9
  Situations and Assumptions ............................................................................ 14
  Mitigation and Prevention ................................................................................ 14
      Definitions.............................................................................................................. 14
      Hazard Analysis and Risk Assessment.................................................................. 14
      Natural Hazards..................................................................................................... 15
      Technological Hazards .......................................................................................... 16
      School Specific Hazards ........................................................................................ 16
   Preparedness .................................................................................................. 17
      Definition ............................................................................................................... 17
      Emergency Evacuation Kit (Go-Kit) ....................................................................... 18
      CMT Command Post ............................................................................................. 19
      Media Staging Area ............................................................................................... 20
      Student Off-site Evacuation Location ..................................................................... 21
      Bus Staging Area................................................................................................... 22
      Parent Reunion Area ............................................................................................. 22
      Training for Preparedness ..................................................................................... 23
      Communications .................................................................................................... 24
      Basic Guidelines for Handling the Media ............................................................... 25
   Response ........................................................................................................ 27
      Definition ............................................................................................................... 27
   Recovery ......................................................................................................... 28
      Definition ............................................................................................................... 28
  Workbook Maintenance ................................................................................... 30
Section 2  Hazard Specific Appendices ............................................................ 31
  Universal Response Procedures: .................................................................... 31
      Evacuation and Off-site Evacuation Procedures .................................................... 31
      Lockdown Procedures ........................................................................................... 34
      Secure the Building Procedures ............................................................................ 36
      Shelter-in-Place Procedures .................................................................................. 37
      Stay Put, Stay Tuned Procedures .......................................................................... 39
   Hazard Specific Response Procedures ........................................................... 40
      Bomb Threat.......................................................................................................... 40
      Bus//Vehicle Crash ................................................................................................ 43
      Death/Suicide ........................................................................................................ 44
      Demonstration ....................................................................................................... 45

                                                               2
      Earthquake ............................................................................................................ 46
      Fire/Explosion ........................................................................................................ 49
      Flood/Dam Failure ................................................................................................. 51
      Hazardous Materials Spill/Release ........................................................................ 53
      Intruder/Trespasser ............................................................................................... 55
      Medical Emergency ............................................................................................... 57
      Missing or Abducted/Kidnapped Student(s) ........................................................... 59
      Missing Student(s) with Cognitive Disabilities or Autism ........................................ 61
      Parent Reunion/Student Release .......................................................................... 63
      Severe Weather..................................................................................................... 65
      Sexual Assault ....................................................................................................... 70
      Shooting ................................................................................................................71
      Terrorism ...............................................................................................................73
      Utility Failure .......................................................................................................... 75
      Weapons Violations ............................................................................................... 76
Section 3  Reference Materials ......................................................................... 78
  Acronyms ........................................................................................................ 78
  Glossary .......................................................................................................... 79
  Acknowledgments ........................................................................................... 83




                                                               3
Section 1- Base Plan

Introduction

Virginia law requires that every school develop a written "school crisis, emergency
management, and medical emergency response plan." This workbook, along with the
Facility Crisis Management Security Plan [online template], conforms to the
requirements outlined in the Code of Virginia, 22.1-279.8., School safety audits and
school crisis, emergency management, and medical emergency response plan, in that,
they provide "the essential procedures, operations, and assignments required to prevent,
manage, and respond to a critical event or emergency, including natural disasters
involving fire, flood, tornadoes, or other severe weather; loss or disruption of power,
water, communications or shelter; bus or other accidents; medical emergencies,
including cardiac arrest and other life-threatening medical emergencies; student or staff
member deaths; explosions; bomb threats; gun, knife or other weapons threats; spills or
exposures to hazardous substances; the presence of unauthorized persons or
trespassers; the loss, disappearance or kidnapping of a student; hostage situations;
violence on school property or at school activities; incidents involving acts of terrorism;
and other incidents posing a serious threat of harm to students, personnel, or facilities."

Pre-incident crisis, emergency management, and medical response planning is essential
in preparing for a multitude of hazards that can adversely affect the safety of our schools
and the health, and/or general welfare of students, faculty, staff, visitors, and individuals
with disabilities and special needs. Schools that use a multi-hazards approach to
emergency planning and adopt the national standard command and management
structure, National Incident Management System (NIMS), are better prepared to mount a
rapid, coordinated, effective response when a crisis or critical incident does occur.

This workbook is organized into three Sections. Section 1 is the Base Plan that provides
an overview of the school division's school-based emergency management organization
and procedures. It also cites the legal authority for emergency planning and conducting
emergency operations, identifies the hazards that schools should be prepared to
address, explains Fairfax County Public Schools' (FCPS) general approach to
emergency response (concept of operations), and assigns emergency roles and
responsibilities to school-base staff. Section 2 is the Hazard-Specific Appendices which
provide guidance and detailed response actions for handling specific incidents or
situations that have a high probability of occurring. Section 3 consists of a listing of
acronyms, definitions of key terms (glossary) and acknowledgement of reference
materials used to develop this workbook.

This workbook does not specifically address the limitless, diverse threats that confront
schools; instead it provides general operating goals, guidelines, and procedures for the
critical events and emergencies outlined in the Code of Virginia, 22.1-279.8., School
safety audits and school crisis, emergency management, and medical emergency
response plan. Nothing in this workbook shall limit the use of experience, good
judgment, common sense, discretion, flexibility, and ingenuity to adapt to any type of
critical event, emergency and the complexities which exist under emergency conditions.



                                             4
FCPS personnel will strive to preserve and protect life, reduce emotional trauma, assist
in emotional recover from trauma, minimize personal injury and damage to property and
cooperate with local emergency preparedness agencies.

This workbook is a revision of the Fairfax County Public Schools Crisis Management
Workbook published in January 2001.


Purpose

The Fairfax County Public Schools (FCPS) Crisis Management Workbook was
developed to assist schools administrators, crisis management team members, faculty,
staff, students and local first responders in the planning, development, exercising, and
the execution of crisis, emergency management and medical emergency response plans
by providing clear policies, guidelines, definitions, procedures and operational concepts.


Goals

The primary goals of this workbook are to:

       Develop effective crisis and security plans that will promote the safety and
        welfare of students and school staff, protect school property, and regulate the
        operation of the schools during a crisis incident, critical incident or medical
        emergency.

       Prepare students and school staff to take appropriate actions in response to a
        natural, technological, or school specific hazards.

       Provide parents and community stakeholders with the policies, guidelines and
        procedures that schools will be utilizing during an emergency.


Authorities and References

Virginia law requires that "each school board shall ensure that every school that it
supervises shall develop a written school crisis, emergency management, and medical
response plan." "The local school division superintendent shall certify in writing to the
Virginia Center for School Safety no later than August 31 of each year" that the plans
have been reviewed (Code of Virginia, 22.1-279.8.D).

The Fairfax County School Board's Strategic Governance requires that "updated
emergency management plans are in place, that key personnel receive training as
appropriate, and that a collaborative and effective working relationship is maintained with
local, state, and federal emergency management representatives." "The division
superintendent will maintain a system that conforms to policies of the school board, the
regulations of the Virginia Department of Education, applicable county, state, and federal
laws and regulations and ensures that procedures exist for the review and revision of
these policies."


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