Laredo I.S.D. Board of Trustees Business and Support

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Laredo I.S.D. Board of Trustees
                                  Business and Support Services Committee Meeting
                                        Thursday, August 05, 2010 - 6:00 PM
                                     Laredo ISD Board Room - 1620 Houston St.
                                                 Laredo, TX 78040

               The Business and Support Services Committee of the Board will meet on the above date,
               time and location to discuss the following:

               A. Meeting called to order by Business and Support Services Committee Chairperson.
               B. Roll Call
               C. Pledge of Allegiance


1. Discussion and presentation to approve and/or ratify the monthly disbursements for June 2010 at the
   regular meeting of the Board of Trustees, August 2010.
   Mr. Alvaro Perez, Chief Financial Officer

2. Discussion and presentation to approve monthly reports and/or other updates/reports for Laredo
   Independent School District:
   A. Un-audited Financial Statements
   B. Donations Report
   C. Investment Report
   D. Tax Collection Report

   Mr. Alvaro Perez, Chief Financial Officer

3. Discussion and presentation to approve monthly reports for the Laredo I.S.D. Public Facilities
   Corporation:

       A.   Un-audited Financial Statements
       B.   Investment and Interest Report
       C.   Change Order Report
       D.   Disbursement Report


   Mr. Alvaro Perez, Chief Financial Officer
4. Discussion and presentation on the following budget amendments

       Date       Description                           Department             Fund               Amount
   4A. August 12, BA #0910-37 Discussion and               Financial Management Fund 199 - General $1,054,002.00
       2010        presentation to approve the General     Department/ District Fund
                   Operating Fund budget amendment in Wide Campuses and/or
                   the amount of $1,054,002.00 as a result Departments
                   of transfers between functions of pre-
                   budgeted funds, and to authorize the
                   Superintendent to implement said
                   budget.
       Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial
       Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with
       sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements.

   4B. August 05, BA #0910-38 Discussion and               Financial Management Fund 199 - General $96,863.00
       2010        presentation to approve the General     Department/District  Fund
                   Operating Fund budget amendment in Wide Campuses and/or
                   the amount of $96,863.00 to             Departments
                   appropriate revenues and expenditures
                   for funds received as insurance
                   recovery related to the January 9, 2010
                   Zachry Elementary School and
                   Cigarroa High School water damage
                   claim, and to authorize the
                   Superintendent to implement said
                   budget.
       Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial
       Accounting and Reporting Update 14, formal budget amendments are required in order be in compliance with
       sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements.

5. Bids, Proposals, Quotations & Contracts

       Date Description         Recommendation                          Time Period          Avail Amt
   5A. June Sole Source        The evaluation committee recommends In effect for a period Funding is available in
       24,  Vendor             awarding a contract to Creative          of one year        the expenditure account
       2010 Reading Program Education Institute (CEI) for an            beginning December code(s). Historical
            and Professional estimated amount of $96,500.00, which 12, 2010 and ending expenditures for one year
            Support Licenses represents the best value to the District. December 11, 2011 were $96,500.00.
            Instructional      Purchase orders will be processed on an with an option to   Estimated expenditures
            Technology         "as needed" basis.                       renew for a second for one year are
            Department                                                  and third year.    $96,500.00.
       Purpose: To comply with procurement requirements to obtain Reading Program and Professional Support licenses.
    Date Description          Recommendation                            Time Period            Avail Amt
5B. July Sole Source        The evaluation committee recommends In effect for a period Funding is available in
    20,  Vendor             renewal of the contract to Wireless        of one year            the expenditure account
    2010 Texas Primary      Generation for an estimated amount of beginning October code(s). Historical
         Reading Inventory $69,525.00, which represents the best       17, 2010 and ending expenditures for one year
         (TPRI) Monitoring value to the District. Purchase orders will on October 16, 2011. were $69,525.00.
         Software           be processed on an "as needed" basis.      This will be the third Estimated expenditures
         Curriculum &                                                  (final) year of        for one year are
         Instruction                                                   renewal options.       $69,525.00.
         Department
    Purpose: To comply with procurement requirements to obtain TPRI monitoring software.

5C. July Texas Cooperative The evaluation committee recommends In effect for a period Funding is available is
    22,  Purchasing         awarding a contract to Williams             of one year            the expenditure account
    2010 Network (TCPN)     Scotsman for an estimated amount of         beginning August 13, code. Historical
         Relocation of      $33,200.00, which represents the best       2010 and ending        expenditures for one year
         Portable Buildings value to the District. Purchase orders will August 12, 2011 with were $14,519.00.
         Construction       be processed on an "as needed" basis.       an option to renew Estimated expenditures
         Department                                                     for a second and third for one year are
                                                                        (final) year.          $33,200.00.
    Purpose: To comply with procurement requirements to obtain relocation services for portable buildings (CMS).

5D. July Request for         The evaluation committee recommends In effect for a period Funding is available in
    14,   Proposal (RFP)     awarding a contract to Schindler           of one year             the expenditure account
    2010 #045-10             Elevator as primary vendor and Thyssun beginning November code(s). Historical
          Elevator           Krupp as secondary vendor for an           25, 2010 and ending expenditures for one year
          Maintenance        estimated amount of $43,000.00, which November 24, 2011 were $42,582.00.
          Inspection and     represents the best value to the District. with an option to       Estimated expenditures
          Telephone          Purchase orders will be processed on an renew for a second for one year are
          Monitoring         "as needed" basis.                         and third (final) year. $43,000.00.
          System Services
          Division of
          Operations
    Purpose: To comply with procurement requirements to obtain elevator maintenance inspection and telephone
    monitoring system services.

5E. July Region One Co-op The evaluation committee recommends In effect for a period Funding is available in
    20,  Vendor             awarding a contract to Exquisita Tortillas of one year             the expenditure account
    2010 Tortilla Products  for an estimated amount of $40,000.00, beginning October           code. Historical
         Child Nutrition    which represents the best value to the     16, 2010 and            expenditures for one year
         Program            District. Purchase orders will be          terminating October     were $55,000.00.
                            processed on an "as needed" basis.         15, 2011 with an        Estimated expenditures
                                                                       option to renew for a   for one year are
                                                                       second and third        $40,000.00
                                                                       (final) year.
    Purpose: To comply with procurement requirements to obtain tortilla products.
       Date Description         Recommendation                           Time Period          Avail Amt
   5F. July Region One Co-      The evaluation committee recommends    In effect for a period Funding is available in
       19,  Op Vendor           awarding a contract to Hygeia for an   of one year            the expenditure account
       2010 Dairy/Juice         estimated amount of $1,800,000.00,     beginning August 13, code. Historical
            Products            which represents the best value to the 2010 and ending        expenditures for one year
            Child Nutrition     District. Purchase orders will be      August 12, 2011 with were $1,624,762.00.
            Program             processed on an "as needed" basis.     an option to renew Estimated expenditures
                                                                       for a second and third for one year are
                                                                       (final) year.          $1,800,000.00
       Purpose: To comply with procurement requirements to obtain products such as milk, yogurt and orange juice.

6. Change Orders, Allowance Funds, and Other

       Project               Proposal Contractor Description                                                Amount
   6A. RFCSP #068-08        Deductive    Kiva Building Discussion and presentation to approve deductive $18,766.52
       Cigarroa Middle      Change       and Design, Inc. change order #005 from Kiva Building and
       School Orchestra/Art Order                         Design, Inc - RFCSP #068-08 Cigarroa Middle
       Building                                           School Orchestra/Art Building in the amount of
                                                          $18,766.52 for the unused contingency, asbestos
                                                          survey and abatement allowances.
       Purpose: To accept and approve deductive change order.

   6B. RFCSP #09-042         Deductive   IIIPG             Discussion and presentation to approve deductive $38,998.00
       Demolition of the     Change      Enterprises, Inc. change order #002 from IIIPG Enterprises, Inc. -
       Food Service Building Order                         RFCSP #09-042 Demolition of the Food Service
       and Site Amenities                                  Building and Site Amenities in the amount of
                                                           $38,998.00 for the unused demolition and asbestos
                                                           allowances.
       Purpose: To accept and approve deductive change order.

7. Tax Refund(s)

       Acct#        Tax Year Tax Payer                 Description                                        Amount
   7A. 551-01398- 2009         Hector Martinez      Staff recommends approval of the tax refund due to $534.74
       070                                          overpayment.
       Purpose: To comply with Texas Tax Code Section 31.11.

   7B. 442-00903- 2008 and     Jose Garcia          Staff recommends approval of the tax refund due to $735.31
       060         2009                             overpayment.
       Purpose: To comply with Texas Tax Code Section 31.11.

   7C. 662-01932- 2008 and     Reynaldo Gonzalez    Staff recommends approval of the tax refund due to $794.23
       040         2009                             overpayment.
       Purpose: To comply with Texas Tax Code Section 31.11.
       Other Items

    8. Discussion and presentation to approve the Inter-Local Governmental Agreement between Laredo
       Independent School District and United Independent School District regarding the use of UISD
       Athletic Facilities for 2010-2011 in the estimated amount of $45,160.00.
       Dr. A. Marcus Nelson, Superintendent

    9. Discussion and presentation to approve the Region One Education Service Center Participation
       Commitment for the 2010-2011 school year for CSCOPE along with a District User License
       Agreement (DULA) for Texas Education Service Center Curriculum Cooperative (TESCCC)
       CSCOPE Curriculum Management System and Content and the required National Education
       Resources (NER) Subscription Fee at an estimated cost of $184,049.00.
       Ms. Linda Theret, Executive Director for Curriculum and Instruction

    10. Discussion and presentation to approve the Technical Dual Credit Partnership Agreement between
        Laredo Independent School District and Laredo Community College for 2010-2011 at an estimated
        cost of $70,000.00.
        Ms. Linda Theret, Executive Director for Curriculum and Instruction

    11. Communication and Updates

    12. Adjournment



       If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board
       will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551,
       Subchapter D and E.

       It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin,
       gender, religion, limited English proficiency, or handicapping condition in its programs.


                                                 DISABILITY ACCESS STATEMENT


       Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to
       contact Josie Z. Rodriguez at (956) 795-3406 at least two working days prior to the meeting so that appropriate
       arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room,
       900 Main.
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